Team Based Project Management

Project Management Health Check

Instructions

The purpose of this health check is to enable you to measure your Project Management activity and develop areas where you may want to focus to improve performance.

Instructions

 To complete the Health Check read each of the statements and circle the number in the column which most closely reflects your reaction to each proposition. Add up your total number and compare it with the table at the end. Please make a response to all the statements.

The whole process should take no longer than 15 minutes and should be completed on an individual basis, focused on experience with your present organisation.

Kindly highlight the number which describes your view of each statement.

Project Management in your organisation

Strongly

agree

Agree Neutral Disagree Strongly

Disagree

1 We use a clear, structured approach to project management in our organisation. We start projects well, have clear decision gates throughout and close them down effectively ensuring we share learning’s across the organisation.

5

4 3 2

1

2 We ensure that each step in our approach to project management is understood and followed by each project team.

5

4 3 2

1

3 We make effective use of all available resources to deliver projects on time and to budget.

5

4 3 2

1

4 We regularly meet or exceed the expectations of our project sponsors and other major stakeholders in our project work.

5

4 3 2

1

5 We have a reputation for delivering projects on time, in full, to budget.

5

4 3 2

1

 Total for this section

 

Starting the Project Journey – mobilising new projects

Strongly

agree

Agree Neutral Disagree Strongly

Disagree

6 The aim of the project is clear, we ensure that every project team member fully understands the problem (or opportunity) that the project is trying to solve (or realise) before we start.

5

4 3 2

1

7 Our project sponsors understand their role and know how they can help the project succeed.

5

4 3 2

1

8 Our project has specific; measurable; ambitious; realistic; and time-bound objectives and clear deliverables

5

4 3 2

1

9 We have met with key stakeholders and understand their expectations.

5

4 3 2

1

10 Our project teams have the right balance of skills, experience and attitudes for success.

5

4 3 2

1

11 The project team have been effectively mobilised and are looking forward to the journey ahead. We have established effective ground rules and ways of working for the team.

5

4 3 2

1

12 We have developed a robust milestone plan, with real dates and each project team member is clear about their own role and responsibilities.

5

4 3 2

1

13 Project teams understand the needs and expectations of key stakeholders and our communications plan will manage these expectations throughout.

5

4 3 2

1

14 Our project has a robust risk plan with suitable preventative actions clearly identified and allocated across the team.

5

4 3 2

1

15 Our project brief / charter is ratified by the Project Sponsor.

5

4 3 2

1

 Total for this section:

 

 Managing the Project Journey Strongly

agree

Agree Neutral Disagree Strongly

Disagree

16 We have clearly identified the scope in and the scope out and we actively manage and resist scope creep.

5

4 3 2

1

17 We manage team dynamics effectively to achieve high performance as a team.

5

4 3 2

1

18 Project team members are effectively able to influence each other and the key stakeholders.

5

4 3 2

1

19 Decisions are made once; conflict when it arises is used constructively and is resolved effectively.

5

4 3 2

1

20 All our project team meetings are well planned, well managed and productive. 5 4 3 2

1

Total for this section
21 We are able to work effectively across different cultures and appreciate the different mind-sets that others bring to our projects. We are good at setting up and working within remote virtual project teams

5

4 3 2

1

22 We are willing to experiment with new ideas and are willing and able to think creatively and ‘out of the box’ when required.

5

4 3 2

1

23 Project team members feel valued and able to contribute and individual contributions are recognised and rewarded appropriately.

5

4 3 2

1

24 We track resources consumed and control our project budget well.

5

4 3 2

1

25 We are great at helping project team members to learn and develop effectively during the life of a project.

5

4 3 2

1

Total for this section

 

 Delivering Results Strongly agree Agree Neutral Disagree Strongly

Disagree

26 We deliver all milestones on time and celebrate when we hit them. 5 4 3 2 1
27 We keep stress levels healthy with task work, team work and looking after individual team members in balance. 5 4 3 2 1
28 We achieve the project Objectives on time and in full and we deliver all the deliverables. 5 4 3 2 1
29 Our key stakeholders have declared they are happy with the project 5 4 3 2 1
30  We have completed a post project review and shared the lessons throughout the organisation. 5 4 3 2 1
Total for this section

Results

 Scores for each section within the indicative bands should roughly be interpreted as follows:

 125 – 150 Very impressive! You have reached the ‘Gold Standard’ for project management. Keep it up and be prepared to share with your colleagues how you do things so well.
90 – 125 Not bad at all but clearly there are some areas for improvement. For those questions with the lowest scores, ask yourself what could we do to improve? What part might you play in achieving this? What help do you need from others?
 60 – 90  Major action is required to improve how projects are managed in your organisation. Project leaders, sponsors and team members will benefit greatly from focusing on the areas in which you score low and developing ideas and actions to improve. Project Management training will have a role to play in improving knowledge and skills across the organisation.

The top 5 Issues we face with Project Management in our Organisation are:

To discuss these issues and how you can resolve them please contact me for a free telephone consultation.

Call us now on: +44(0) 7768 596380

Allow us to help you help your business
or get in touch via email: mfollos@senseiuke.com